March 6, 2013
Request for Proposals to Provide
Professional Consulting Services
for Barberton Flood Improvement Program.
The City of Barberton, Ohio is inviting interested firms to submit proposals to assist in creating a Flood Improvement Program that identifies flooding issues and prepares a flood control plan that will protect public health, safety, and property, and advance planning and collaboration in the areas watershed management.
The Tuscarawas River flows through Barberton along with three major tributaries, Wolf Creek, Mud Run and Hudson Run. Over the past 10 years, Barberton has experienced three major flood events. All of the major waterways have FEMA designated 100 Year Flood Zones with over 400 structures in their boundaries. When flooding occurs, it causes hardship and disruptions to the community. Residents of the town and elected officials identify flooding as a priority.
Barberton was founded in 1891 by Ohio Columbus Barber, who planned the town according to his vision of industry, progress and community and currently has a population of 26,550 (2010 Census). It is a city undergoing rebirth and rejuvenation. The commercial base has stabilized, and new jobs have been created in education, health care and technology. The community has seen multi-million dollar investment in schools, infrastructure, roads and recreational facilities, including parks.
Any long-term solution to the flooding must be an integrated one that successfully reduces the hardships and risks to the community due to flooding while protecting habitat. Barberton recognizes that all of the major waterways have significant drainage areas outside of the City boundaries and a watershed wide approach to flooding is needed. The goal of this project is to identify feasible short-term & long-term solutions to the flooding, while minimizing negative impacts.
The study will contain five primary tasks:
-Identifying the areas of high flood potential within the city.
-Determine the causes of the flooding in the specific areas.
-Evaluate existing flood control facilities and storm sewer system for the specific areas.
-Prepare recommendations for reducing flood damages.
-Assist the City in obtaining funding.
Submission packages must be thoughtful, clear and well organized and include the following components in no more than 20 pages:
-Cover letter expressing interest and obligating lead consultant to fulfill proposal commitments.
-Description of project approach.
-Task description and schedule confirmation.
-Personnel qualifications and areas of expertise (including sub-consultants).
-Team organizational chart.-
List of comparable projects and references.
-Project budget, including team member fees and tentative time-line for project.
Selection Process and Timeline
Submissions are due on April 22, 2014, as described above. A Selection Committee comprised of members of the Mayor’s Flood Action Committee and Administration staff may choose up to three applicants to be interviewed or may make a selection based on the proposals submitted. The Selection Committee will examine proposals based on the following:
-Description of project approach. Successful applicants will describe an approach that supports the purpose and scope of the project. The approach will also be consistent with the proposed task description and schedule confirmation.
-Task description and schedule confirmation. Successful applicants will propose a task description and schedule confirmation that is consistent with the proposed project approach and conforms to the project scope. The tasks and schedule will achieve the desired goal of the project.
-Qualifications of personnel. Successful applicants will assemble a team of highly qualified individuals who have demonstrated ability in their proposed roles vis-à-vis implementation of the described project approach, tasks, and schedule. These individuals will have expertise and skills in hydrology, hydraulic modeling, surveying/mapping, biology and fluvial geomorphology; sediment dynamics; biology; project management; civil engineering, and integration of the above fields to create recommendations for long-term solutions to flooding at the Project site.
Successful applicants will propose budgets that are cost-effective, sufficiently detailed, and realistic. Cost-effective proposals will be able to accomplish higher levels of design with the available funds.
Success in comparable projects
Successful applicants will demonstrate experience and success in comparable projects. References will support examples of success in comparable projects.
Successful applicants will demonstrate a history of cost control, work quality, and adherence to schedules and deadlines. References will support examples of successful performance history.
Successful applicants will demonstrate their ability to produce a well-written final project by submitting a well-written proposal. The proposal will be highly readable, well organized, comply with all submission requirements, and not contain grammatical or typographical errors.
Up to three applicants may be invited to present their proposal to the Selection Committee. Those who have been selected for presentations will be notified by 4 pm EST on April 30, 2014.
Applicants must submit one electronic copy of the package to the City of Barberton via email or other digital means to firstname.lastname@example.org no later than 4:00 p.m. EST, Tuesday, April 22, 2014. Five original hard copies should be postmarked by the same date and time and mailed to:
Mayor William Judge
576 West Park Ave.
Barberton, OH 44203